Grade File Enrollment  

The enrollment portion of the grade file shows the total enrollment per academic year or term by using the distinct student count. This number typically slightly greater compared to the 15th day of the term file. The reason is this file accounts for students that may have registered during the term but after the 15th day for either an administrative or academic reason. These charts show the numbers of students by using specific dimensions such as gender, ethnicity, and age.


Enrollment by Term

This chart shows the number of distinct student by term.  Students may distinctly be in the fall and spring term.  That is why the values in the left axis are so large, it is counting a student each time that student attends a term in an academic year.

Grade File Enrollment Session Classification

This chart shows the overall enrollment change by session classification.

 

Grade File Enrollment Session Classification

This simple chart allows the user to select different gender/ethnicity combinations. The value is distinct student count. That is how the FA+SP+SM have a lower total than each term added together.

This chart differs from the previous because it shows the combination of gender and ethnicity.


 

Gender and Ethnicity

This simple chart allows the user to select different gender/ethnicity combinations. The value is distinct student count. That is how the FA+SP+SM have a lower total than each term added together.

Gender and Ethnicity (2)

This simple chart allows the user to select different gender/ethnicity combinations. The value is distinct student count. That is how the FA+SP+SM have a lower total than each term added together.

This chart differs from the previous because it shows the combination of gender and ethnicity.

 
gamers in a room.jpg

How Long Have Students Been Here?

Some students have been here for a long time. The following visualizations show different versions of the same concept; when did a student first show up and when was the last term they attended.

Instead of exact dates, there are forums for each of the three terms.

Fall= September

Spring = January

Summer= June

The 15th was the random day chosen, probably because our official census date is the 15th day of the term. This is a very modest homage to that date. We just needed to turn the terms into exact dates so a formula could be used to generate the first and last date of attendance. Therefore, Fall 2015 is 9/15/2015.

We left "purchase" in the formula for two reasons. The first is that is how the formula was "found" and it allows other people who like this chart to scavenge the internet for similar formulas. The second reason is our students are paying money to do higher education. It is nice to remind ourselves of that from time to time.

This chart creates a "box" for each term of first attendance. The more recent the term, the less blue it becomes. It is like the box is less sad because it is at Shawnee State University (Go Bears!). Interestingly, there were 88 students that attended SSU in Fall 2018 that started in Spring 2008. You can toggle between the terms by using the session classification filter.

The chart below is just like the previous chart except it is less detailed. Instead of the term, it only uses the calendar year. The colors are random and there is not an insinuation of mood.

Academic Year 2008/2009 is all 2008 because that is the first date in the file. In real life, some people obviously started before 2008. That is a limitation of the formula and this data source. As we move into a different data model some of these limitations will be addressed.

Again, this chart is just like the previous chart except it is less detailed AND uses the last term of attendance (Spring 2019 is a late is we can go without a flux capacitor). Instead of the term, it only uses the calendar year. Again, the colors are random and there is not an insinuation of mood.

This is cool because the most recent data is 2019. That means anytime you see pink a student is attending this spring, was on campus sometime in the past. While Spring 2019 is in-progress, it also means that 477 students that attended Fall 2018, did not sign up for Spring 2019.